Features
Automatic invoice capture
Say goodbye to manual input. With Flowbills, incoming invoices are instantly captured from email, photos, or files and neatly stored in your digital archive — safe, organized, and accessible anytime.
Smart invoice processing
FlowBills uses artificial intelligence to automatically recognize and convert invoices into a digital format. No manual entry, no errors – just fast and reliable processing that saves time and increases accuracy. With a single click, your invoice is digitized and ready to use.
Multi-user access
FlowBills allows you to add multiple users with different access rights. This way, anyone in the company can upload invoices, while the accountant has instant access and can download them in PDF or XML format — without unnecessary email exchanges.
Approval workflow
Each invoice can be easily assigned, delegated to a responsible person, and approved with a single click. Multi-level approval is supported, and all stakeholders receive instant notifications at every step.
Clear and organized invoice records
All invoices are collected in one place and always quickly accessible. With search, filters, and tags, you can instantly find any invoice, add notes, and mark invoices as paid.
Streamlined payment batching
The system enables easy preparation of payment batches, which can be exported to online banking or an ERP system with a single click. This saves time and reduces the risk of payment errors.
Coming soon
Reporting and Analytics
FlowBills will introduce a comprehensive reporting module, allowing users to generate detailed financial and operational insights.
Integration with Accounting Software
A direct API integration with leading accounting systems (such as Minimax, SAOP, Pantheon, and Vasco) will be developed to automatically forward invoices to accounting system.
Bank Account Synchronization
FlowBills will support automatic synchronization with bank accounts (PSD2 integration), to automatically match and mark invoices as paid once the corresponding payment appears on the bank statement.
Integration with Point-of-Sale (POS) Systems
FlowBills will connect with cash registers and POS systems to automatically receive invoices from in-store purchases issued to a company's tax ID.
The right plan for your business
Yearly
Basic
Save 16%
For small businesses that want simplicity
€16.67 / month
2 months free when billed yearly €200.00
Plus
Save 16%
For businesses that need more features
€29.17 / month
2 months free when billed yearly €350.00
Premium
Save 17.5%
For bigger teams with complex workflows and multi-level approvals
€82.50 / month
2 months free when billed yearly €990.00
FAQ
What is FlowBills?
FlowBills is a smart application that takes the hassle out of invoice management. It automatically receives your incoming invoices from emails, uploads, or scans, processes them with AI, and securely stores them in one digital archive. No more manual work, lost documents, or errors – just efficient and reliable invoice handling. Built for businesses and sole proprietors looking to simplify invoice management and cut down on manual tasks.
How are invoices received in FlowBills?
There are several ways to receive invoices:
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through a unique company email address,
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through the mobile or web app by uploading a photo or PDF.
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Can I access FlowBills from my smartphone?
Absolutely! FlowBills comes as both a web and mobile app, so you can manage invoices anytime, anywhere. Available for Android and iOS. Scan, review, approve invoices, and stay notified — anytime, anywhere.
Is my data safe?
Yes, all information is encrypted and protected in secure European cloud servers. We apply industry-grade protection and continuously update our security systems.
What are the payment options?
FlowBills has multiple plans to fit your business. Subscriptions are managed online with convenient credit card payments.
- Basic plan for small businesses
- Business packages with advanced features (API, approval workflows, XML export)
- Premium plan designed for bigger companies requiring multi-level approvals
How does FlowBills support accountants?
Invoices can be easily shared with your accountant or exported in standard formats (eSLOG, XML, CSV), making bookkeeping much simpler. FlowBills also supports direct API integration with selected accounting systems.
Is there a free trial available?
Yes. You can join our free beta test (September – October 2025), and later, all new users will get a 30-day free trial .